Accounts Payable

The main steps in processing an invoice are:
Invoice receipt
Invoice verification / Matching
Invoice approval
Invoice payment

When looking at these sequential steps, companies spend a lot of time matching invoice data to the original purchase order (PO) or contract (invoice verifi cation), and acquiring approval (invoice approval). It’s in these areas that technology can increase effi ciency and offer the greatest cost savings.

Wemasoft Enterprise Accounts Payables System (APS) optimizes the process of capturing, verifying, and getting approval with intelligent capture, and electronic workflow capabilities — helping your company save vital time and costs while improving supplier relationships

What are the benefits to you?

Spend Visibility

Delivers spend visibility from start to finish.


Provides customised ERP-independent workflow

Eliminate Human Error

Eliminates human intervention via transfering capturing of invoices to suppliers, and the system verifies against Purchase Order or Contract before submission.

Adherance to Contract limits

The systems checks contract limit, as well as deliverables before approval hence making payments as per contract in place.

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How are the benefits met?

Easy Invoice Capture

With a branded and easy-to-use portal, system allows suppliers to capture their own invoices.

Auto-matching on Invoices

Invoices for PO's are automatically checked to ensure correctness of line items, quantity and price.

Complex business rules

The system is configured to allow multi-level, delegated, or condition-based approval rules with ease without help from IT.

Budget Integration

Set and stay within your planned budgets. Create/Import chart of accounts, and budget by departments, or projects. Requisitioning out-of budget is avoided

Self Service

With unique username and password, employees can log in into the system, place requisition and managers can approve requests as needed.

Contract Integration

The system integrates with contracts module to ensure an invoice that is paid against a contract is correct, and within contractual budget and deliverables